Author: Katie Hendricks
Microsoft Outlook stands out as a reliable choice for managing your emails, calendars, and tasks. Its user-friendly interface and powerful features make it a favorite among businesses of all sizes. In this guide, we'll explore some handy Outlook tips that can help streamline your workflow and enhance your productivity.
Unnecessary group conversations can distract you from important emails. Luckily, Outlook's Ignore feature can help you stay focused on what matters.
To activate this feature, select the email that you want to ignore, then click Home > Ignore > Ignore Conversation. If you accidentally ignore a relevant conversation, you can easily undo this action. Go to the Deleted Items folder, click Ignore, then select Stop Ignoring Conversation.
Is the volume of emails in your Outlook inbox starting to feel overwhelming? Use the Clean Up feature to declutter your inbox and keep things organized.
To use this feature, click the Home tab from your inbox and select any of the three Clean Up options:
Want your message to stand out in a group email or meeting invite? Use the @Mention function to get the attention of a specific person. Simply type the @ symbol followed by the person's name in the body of your email or invite message. For example, to @Mention John Doe, you would type @johndoe. The name you tag will be highlighted and automatically added to the "To" field of your message.
To find messages where you're tagged, use the Filter Email option on the Home tab and click Mentioned.
Sending large files through email can be cumbersome. Outlook makes it simple by sending links instead. This not only saves space but also enables real-time collaboration on linked files.
To send file links, upload the file you want to send to your OneDrive account. Then In the email message, click Attach File > Browse web locations > OneDrive.
Outlook lets you add sticky notes to emails for easy reference. To do this, highlight the text you want to add a note to, then click on the Add Note option in the pop-up menu. This will open a OneNote feed within Outlook where you can add text or images to your note.
Microsoft Teams is a unified communication and collaboration platform that integrates with Outlook. This integration allows you to create and schedule Teams meetings directly from Outlook, and to view, accept, or join meetings from either app.
Here's how to schedule a Teams meeting in Outlook:
You can share important emails from your Outlook inbox directly to a specific Teams channel with ease. To do this, follow these steps:
These are just a few ways you can use Outlook to get more done and stay organized. For more ways to maximize Outlook and other Microsoft products, get in touch with us today.
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